Volunteers make everything happen and there are many options for you to help the Friends help the Library. We are sure there is a place for everyone to contribute. Our greatest need is for volunteer support during our Book Sales: Our Children's book sale in the Spring and our large Fall Book Sale.
You don't have to be a member to participate and you don't need to volunteer if you join the Friends of the Penfield Library. Interested or want more information? Please contact us by sending an email to: Penfield Library Friends Volunteers
Paper volunteer forms are at the circulation desk and in our brochure. FOPPL Brochures are located on the shelves housing our ongoing book sale in the library. These forms can be filled out and left at the circulation desk.
One of our board members will contact you to welcome you, answer questions, share what opportunities we have available and to find out what you are interested in contributing.
For Volunteers, the Friends offer the following Commitees: Volunteer Management, Book Sales, Membership, Merchandise and Marketing. The Marketing Committee assignments include newsletter author, Social Media Lead and general Marketing support.
Website Implementation
The Friends website is a state of the art web coding implementation. If learning HTML 5.0, CSS style, website design and hosting are of interest, this team is for you.
During our two book sales we offer two- or-three hour volunteer shifts.
We also need volunteers for sale planning, sale setup and post-sale clean up. Some specific volunteer roles are noted below.
Book Sale Chairperson: Leads and helps the Book Sale Committee throughout the year.
Book Sale Committee: Plans and helps execute all aspects of the book sales.
Volunteer Coordinator: Manages the volunteer scheduling at SignUp.com for all shifts during a book sale. For those aspiring Project Managers this is a great volunteer role.
Student Volunteer Coordinator: Works with Penfield High School Sports Team Coaches to facilitate those sports teams' help in transporting books from storage to the sale and back into storage at sales end.
Pre-sale setup: Volunteers assist in the sale set up.
Cashier: Takes cash and processes credit card payments.
Floor Volunteer: Organize and straighten books and assisting customers.
Non-Profit, Senior Living, Donations Coordinator: Contacts local schools, non-profits, etc., to arrange for picking up boxes of books at the end of the sale.
Post-Sale Take Down: Box books and help clean up.
The Board of Directors plans all activities of the Friends, sets policies, and oversees the various committees. Board members are asked to serve up to two terms. Terms are three years each and we ask that a board member serves for a minimum of two years.
Co_Presidents
The Co-Presidents lead the Friends Board ensuring we meet our mission. The Co-Presidents hold regular Board meetings, represents the organization at town and association meetings. The Co-Presidentsregular communication with the Library Director and ensures all projects are approved by the Director. The Co-Presidents report status to the Library Trustees. They ensure volunteer and board recruitment is a focus. They manage the board continuity plan.
Book Sale Co-VPs
The Book Sale Co-VPs lead a committee of 15-20 members to plan and execute two annal public book sales, held in the spring and September. Ideal candidates should should possess strong organizational, communication, and leadership skills. Co-VPs are expected to align on tasks, execute responsibilities independently, and share oversight for all aspects of the sale. The most active periods are the weeks immediately preceding and following each sale, during which the time commitment can range from 20 to 50 hours per week. Throughout the rest of the year, the commitment is significantly lower, averaging ~ 5 hours per month.
Marketing Co-VPs
The Marketing Co-VPs lead a small team to develop and implement a variety of methods to market the Friends, Book Sales, Membership Drives, and Events. This team generates content for print and social media. This team produces a newsletter twice a year. This team crafts volunteer, membership, and other emails to the Friends DL. This team surveys book sale patrons, membership drive attendees, and event attendees to determine which marketing actions are driving traffic. Expect to put in 5-10 hours a week several months out of the year between February and May, and in August and September.
Bookshop Co-VPs
The Bookshop Co-Chairs lead a small team to continually drive excitement and sales in the Friends Bookshop. This team manages an inventory and sales tracking process. New product and seasonal attractors are managed in this team.
Membership Co-VPs
The Membership Co-Chairs manages our database of volunteers, members, and helps manage the volunteer coordination associated with the book sales. This team organizes the year Friends information and membership drive.
Treasurer
The Treasurer manages the finances of the Friends and allocates funding from the Friends to the library Director on an annual basis. Additionally, the Treasurer manages the book sales income, membership income, donations, investments, and all cash flow. The Treasurer also ensures insurance and taxes are kept up to date.
Contact Us: Friends.Penfield.Public.Library@gmail.com